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Skeleton Staff
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Memory

Meeting Distiller

One meeting's notes turned into decisions, owned actions and open questions, with every line traceable to something actually said in the room.

£19Get notifiedCore: extracted from the authors' production workflow.

Reads your operating system before it starts. Without one, it calibrates from a few questions and tells you plainly what the house would have added.

The task

Yesterday's planning meeting ran long, the notes are a wall of text, and by Monday nobody will agree on what was actually decided.

By hand

You scroll back through the notes on Friday afternoon, trying to work out whether the supplier change was agreed or just discussed. Halfway down, a decision from the start of the meeting gets reversed, and you nearly miss it. You write up four actions, guess at two of the owners, and leave the deadlines blank because nobody said one out loud.

By the next meeting, two of those actions have gone cold, one owner didn't know they owned anything, and the group spends the first twenty minutes re-litigating a call that was already made.

With the specialist

I

Three answers

The notes or transcript, who was there, and the date. If the paste already carries the attendees and the date, nothing is asked at all. Where your decision ledger is installed, each fresh decision is checked against your settled calls.

  • QThe notes or transcript, pasted or as a file
  • QWho attended, if the notes don't already say
  • QThe meeting date
II

The ship gate

Every line is traced to a specific point in the notes before you see it. Discussion that never resolved is filed as an open question, not a decision, and no owner or date is ever invented to fill a blank.

  • Every line traces to a specific point in the notes; anything untraceable is deleted, not softened
  • Discussion with no resolution is filed as an open question, never recorded as a decision
  • Every action carries an owner and a date, or is plainly flagged as missing one; neither is ever invented
  • Nothing is added that the meeting didn't settle; no suggestion is attributed to the room
III

The deliverable

Three sections: decisions with their basis in the notes, actions each carrying an owner and a date or a plain flag that one is missing, and the open questions that resurface if nobody writes them down.

Sample output

What the deliverable looks like, on a neutral example.

Meeting distilledSample

A weekly operations meeting, distilled

Decisions

1The spring range launches in week one of next month.quoted from the notes
2The packaging supplier changes, reversing a call made earlier in the same meeting.only the last word counts

Actions

SamSend the revised price list to the printer.Friday
[ownerless: needs assigning]Chase the missing insurance certificate.[undated: needs a date]

Open questions

  • Whether Saturday opening continues through the quiet season
  • Who covers deliveries during the August break

This is what the meeting settled and left open, traced to the notes. Assign anything flagged before it goes cold.

By hand

typically 45 minutes to an hour per meeting, so it usually never happens

With the specialist

the notes pasted in, minutes later a distillation, then your review

Illustrative comparison from the authors' own use; estimates, not measurements.

Meeting Distiller: £19, yours to keep.

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Works well alongside